Directors’ Responsibilities

The position of director brings both rewards and  responsibilities upon an individual.

Whether you are appointed to the Board of the company you  work for or you are involved in establishing a new business and take on the  role of director you will feel a sense of achievement.

However the office of director should not be accepted  lightly. It carries with it a number of duties and responsibilities. We  summarise these complex provisions below.

Companies

You can undertake business in the UK as either:

• an unincorporated entity, ie a sole trader or a partnership or
• an incorporated body.

An incorporated business is normally referred to as a  company. Although there are limited liability partnerships and unlimited  companies the vast majority of companies are limited by shares. This means the  liability of shareholders is limited to the value of their share capital  (including any unpaid).

A limited company can be a private or public company. A  public company must include 'public' or 'plc' in its name and can offer shares  to the public.

The responsibilities and penalties for non compliance of  duties are more onerous if you are a director of a public company.

Directors

When you are appointed a director of a company you become an  officer with extensive legal responsibilities. For a director of an  incorporated body, the Companies Act 2006 sets out a statement of your general  duties. This statement codifies the existing ‘common law’ rules and equitable  principles relating to the obligations of company directors that have developed  over time. Common law had focused on the interests of shareholders.  The Companies Act 2006 highlights the  connection between what constitutes the good of your company and a  consideration of its wider corporate social responsibilities.

The legislation requires that directors act in the interests  of their company and not in the interests of any other parties (including  shareholders). Even sole director/shareholder companies must consider the  implications by not putting their own interests above those of the company.

The aim of the codification of directors’ duties in the  Companies Act 2006 is to make the law more consistent and accessible.

The Act outlines seven statutory directors' duties, which  also need to be considered for shadow directors. These are detailed below.

Duty to act within their powers

As a company director, you must act only in accordance with  the company’s constitution, and must only exercise your powers for the purposes  for which they were conferred.

Duty to promote the success of the company

You must act in such a way that you feel would be most  likely to promote the success of the company (ie its long-term increase in  value), for the benefit of its members as a whole. This is often called the ‘enlightened  shareholder value’ duty. However, you must also consider a number of other  factors, including:

• The likely long-term consequences of any decision
• The interests of company employees
• Fostering the company's business relationships with suppliers, customers and others
• The impact of operations on the community and environment
• Maintaining a reputation for high standards of business conduct
• The need to act fairly as between members of the company.

Duty to exercise independent judgment

You have an obligation to exercise independent judgment.  This duty is not infringed by acting in accordance with an agreement entered  into by the company which restricts the future exercise of discretion by its  directors, or by acting in a way which is authorised by the company’s constitution.

Duty to exercise reasonable care, skill and diligence

This duty codifies the common law rule of duty of care and  skill, and imposes both ‘subjective’ and ‘objective’ standards. You must  exercise reasonable care, skill and diligence using your own general knowledge,  skill and experience (subjective), together with the care, skill and diligence  which may reasonably be expected of a person who is carrying out the functions  of a director (objective). So a director with significant experience must exercise  the appropriate level of diligence in executing their duties, in line with  their higher level of expertise.

Duty to avoid conflicts of interest

This dictates that, as a director, you must avoid a  situation in which you have, or may have, a direct or indirect interest which  conflicts, or could conflict, with the interests of the company.

This duty applies in particular to a transaction entered  into between you and a third party, in relation to the exploitation of any  property, information or opportunity. It does not apply to a conflict of  interest which arises in relation to a transaction or arrangement with the  company itself.

This clarifies the previous conflict of interest provisions,  and makes it easier for directors to enter into transactions with third parties  by allowing directors not subject to any conflict on the board to authorise  them, as long as certain requirements are met.

Duty not to accept benefits from third parties

Building on the established principle that you must not make a secret profit as a result of being a director, this duty states that you must not accept any benefit from a third party (whether monetary or otherwise) which has been conferred because of the fact that you are a director, or as a consequence of taking, or not taking, a particular action as a director.

This duty applies unless the acceptance of the benefit cannot reasonably be regarded as likely to give rise to a conflict of interest.

Duty to declare interest in a proposed transaction or arrangement

Any company director who has either a direct or an  indirect interest in a proposed transaction or arrangement with the company  must declare the ‘nature and extent’ of that interest to the other directors,  before the company enters into the transaction or arrangement.  A further declaration is required if this  information later proves to be, or becomes either incomplete or inaccurate.

The requirement to make a disclosure also applies where  directors ‘ought reasonably to be aware’ of any such conflicting interest.

However, the requirement does not apply where the interest  cannot reasonably be regarded as likely to give rise to a conflict of interest,  or where other directors are already aware (or ‘ought reasonably to be aware’)  of the interest.

Enforcement and Penalties

The Companies Act states that they will be enforced in the  same way as the Common Law, although under Company Law. As a result there are  no penalties in the Companies Act 2006 for failing to undertake the above  duties correctly.

Enforcement is via an action against the director for breach  of duty. Currently such an action can only be brought by:

• the company itself (ie the Board or the members  in a general meeting) deciding to commence proceedings; or
• a liquidator when the company is in liquidation
• an individual shareholder can take action  against a director for breach of duty. This is known as a derivative action and  can be taken for any act of omission (involving negligence), default or breach  of duty or trust.

Where the company is controlled by the directors these actions are unlikely.

How we can help

You will now be aware that the position of director must not be accepted lightly.

• The law is designed to penalise those who act irresponsibly or incompetently.
• A director who acts honestly and conscientiously should have nothing to fear.

We can provide the professional advice you need to ensure you are in the latter category.

Please come and talk to us if you would like more information.